Managing the Workplace
Workplace Notices and Labor Law Posters
In order to comply with federal, state and local regulations, the notices below must be displayed in your area in a conspicuous place where other notifications of workplace rights and employer rules and policies are posted so that employees can readily read them.
NOTE: It is the responsibility of the Departmental Administrator or HR Manager to ensure that the most current versions are posted in their department.
How to obtain updated posters:
- They may be downloaded by clicking on the links below. These links will be updated as needed.
- You may also download posters directly from the United States Department of Labor and New York State Department of Labor. Some posters are also available in Spanish or other languages.
- “All-In-One” State and Federal posters may also be purchased from independent companies that meet federal and state compliance requirements.
If you have any questions, please contact your HR Client Manager. At Morningside, please contact the Office of Employment and HR Client Services at (212) 851-7008 or email@example.com. At Medical Center, please contact CUMC Human Resources at (212) 305-3819 or firstname.lastname@example.org.
Required Postings for all Departments:
- Employee Rights under the NLRA (PDF): This poster must be displayed effective April 30, 2012. Two versions of the poster are available on the NRLB website. Last updated December 2011.
- Federal Minimum Wage: Last updated July 2009.
- OSHA Job Safety and Health Protection (PDF): Last updated 2006.
- Family and Medical Leave Act (FMLA) (PDF): Last updated January 2009
- Equal Employment Opportunity (EEO) (PDF): Last updated October 2009.
- Uniformed Services Employment and Re-employment Act (USERRA) (PDF): Last updated October 2008.
- Employee Polygraph Protection Act (PDF): Last updated June 2003.
- Energy Reorganization Act: Last updated January 2011.
- Employee Rights for Workers with Disabilities Paid at Special Minimum Wages (PDF): Last updated July 2007.
New York State
- New York State Minimum Wage Poster (PDF): Last updated July 2009.
- New York State Worker's Compensation Notice of Compliance Poster (PDF)
- New York State Disability Benefits Rights Notice (PDF)
- New York State Job Safety and Health Protection Poster: (PDF) Last updated November 2007.
- New York State Human Rights Commission Poster: (PDF) Last updated 1991.
- New York State Corrections Law, Article 23-A: (PDF) Last updated February 2009.
- New York State Right of Nursing Mothers to Express Breast milk: (PDF) Last updated May 2008. For further information on lactation rooms across the University, see the University’s Breastfeeding Support Program.
- New York State Blood Donation Leave: (PDF) Please refer to the University’s policies on Time Away from Work.
Required Postings for Departments if Circumstances Warrant:
- Davis-Bacon Poster (Government Construction) (PDF): For any contractor/subcontractor engaged in contracts in excess of $2,000 for the actual construction, alteration/repair of a public building or public work or building or work financed in whole or in part from federal funds, federal guarantee, or federal pledge which is subject to the labor standards provisions of any of the acts listed in 29 CFR 5.1. (Employment Standards Administration, Wage and Hour Division.) The notice must be at the site of the work in a prominent and accessible place where employees may easily see it.
- Walsh-Healey Service Contracts Act Poster (PDF): Every employer performing work covered by the Walsh-Healey Public Contracts Act or the McNamara-O'Hara Service Contract Act (SCA) is required to post a notice of the compensation required (including, for service contracts, any applicable wage determination) in a prominent and accessible location at the worksite where it may be seen by all employees performing on the contract.
- Minor Labor Law Poster: Required if minors (under 18) are employed; the department must create their own poster based on their work situation. According to the New York State Department of Labor, "The employer must make a schedule for all minors [under 18] and post it in a conspicuous place. The schedule sets forth the hours minors start and end work and time allotted for meals. The hours of work can be changed, as long as the changes are posted on the schedule. Minors may work only on the days and at the times posted on the schedule. For further information, see the University policy on special employment circumstances.
- New York State LS605 Deduction from Wages (PDF) and LS204 Tip Appropriation (PDF) Employers engaged in the sale or service of food or beverages must post BOTH of these posters.
Legal Notices with No Posting Requirements:
- E-Verify: Executive Order 13465, effective September 8, 2009, requires the use of an electronic employment eligibility verification system for federal contractors that hold contracts with the federal government containing the FAR E-Verify clause. As a federal contractor, the University is required to use E-verify to supplement the Form I-9 process only for those faculty and staff members who are working on an E-Verify designated federal contract. For further information, see E-Verify At Columbia University.
- New York State Election Law (PDF): Consistent with NYS Election Law, employers must allow sufficient time off to employees to ensure that registered voters are able to vote. These requirements are addressed in the University’s Time Away from Work - Voting Time policy.
University Workplace Policies and Notices:
- Workplace Violence Prevention Poster: Columbia University prohibits workplace violence on or off campus. Please post the Workplace Violence Prevention Notice in your department so that employees can readily read it. For further information, see the University policy on workplace violence.
- Smoking: Columbia University prohibits smoking in all indoor facilities, outdoor eating areas, and university-owned or controlled vehicles. For further information, see the University policy on smoking.
- Drugs and Alcohol: For complete information, see the University policy on drugs and alcohol.
- Employment Policies and Procedures on Discrimination and Harrassment: As an equal opportunity and affirmative action employer, Columbia University does not discriminate against or permit harassment of employees or applicants for employment on the basis of any Protected Class as defined in its policies. For further information, see the University policy on Employment Policies and Procedures on Discrimination and Harassment.
- Administrative Code of Conduct and Statement of Ethics