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Managing the Workplace

Workplace Notices and Labor Law Posters

In order to comply with federal, state and local regulations, the notices below must be displayed in your area in a conspicuous place where other notifications of workplace rights and employer rules and policies are posted so that employees can readily read them.

NOTE: It is the responsibility of the Departmental Administrator or HR Manager to ensure that the most current versions are posted in their department.  

How to obtain updated posters:

  • They may be downloaded by clicking on the links below. These links will be updated as needed.
  • You may also download posters directly from the United States Department of Labor and New York State Department of Labor.  Some posters are also available in Spanish or other languages.
  • “All-In-One” State and Federal posters may also be purchased from independent companies that meet federal and state compliance requirements.  

If you have any questions, please contact your HR Client Manager. At Morningside, please contact the Office of Employment and HR Client Services at (212) 851-7008 or hrcs@columbia.edu.  At Medical Center, please contact CUMC Human Resources at (212) 305-3819 or cumc.hr@columbia.edu. 

Required Postings for all Departments:

Federal

New York State

Required Postings for Departments if Circumstances Warrant:
  • Davis-Bacon Poster (Government Construction) (PDF): For any contractor/subcontractor engaged in contracts in excess of $2,000 for the actual construction, alteration/repair of a public building or public work or building or work financed in whole or in part from federal funds, federal guarantee, or federal pledge which is subject to the labor standards provisions of any of the acts listed in 29 CFR 5.1. (Employment Standards Administration, Wage and Hour Division.) The notice must be at the site of the work in a prominent and accessible place where employees may easily see it. 
  • Walsh-Healey Service Contracts Act Poster (PDF): Every employer performing work covered by the Walsh-Healey Public Contracts Act or the McNamara-O'Hara Service Contract Act (SCA) is required to post a notice of the compensation required (including, for service contracts, any applicable wage determination) in a prominent and accessible location at the worksite where it may be seen by all employees performing on the contract.
  • Minor Labor Law Poster: Required if minors (under 18) are employed; the department must create their own poster based on their work situation. According to the New York State Department of Labor, "The employer must make a schedule for all minors [under 18] and post it in a conspicuous place. The schedule sets forth the hours minors start and end work and time allotted for meals. The hours of work can be changed, as long as the changes are posted on the schedule. Minors may work only on the days and at the times posted on the schedule.  For further information, see the University policy on special employment circumstances.
  • New York State LS605 Deduction from Wages (PDF) and LS204 Tip Appropriation (PDF) Employers engaged in the sale or service of food or beverages must post BOTH of these posters.
Legal Notices with No Posting Requirements:
  • E-Verify: Executive Order 13465, effective September 8, 2009, requires the use of an electronic employment eligibility verification system for federal contractors that hold contracts with the federal government containing the FAR E-Verify clause.  As a federal contractor, the University is required to use E-verify to supplement the Form I-9 process only for those faculty and staff members who are working on an E-Verify designated federal contract. For further information, see E-Verify At Columbia University. 
  • New York State Election Law (PDF): Consistent with NYS Election Law, employers must allow sufficient time off to employees to ensure that registered voters are able to vote. These requirements are addressed in the University’s Time Away from Work - Voting Time policy.
University Workplace Policies and Notices:
For complete information on workplace policies, see the University’s Human Resources Policy Manual and the University Administrative Policy Library.