Viewing Employee Information

All of the faculty and staff information in the department(s) to which you have access will appear on the Job and Personal Information page in PAC. Here you can view personal information such as email address and birthday, view job information such as check address and job summary and edit other information such as address, phone number, and emergency contact.

For complete information about viewing employee records, consult the Manager Self-Service Guide (PDF/Word)

The Guide and other important reference materials are also available on the HR Manager Resources Tab in the myColumbia portal.

Note: Faculty who have a zero salary appointment at Columbia do have access to Faculty & Staff Self-Service.

Viewing Non-Active Faculty & Staff

On the Employee List, only active faculty and staff are displayed because otherwise over time there would be thousands of people listed for each department and it would take a significant amount of time for you to find anyone. To view faculty and staff who are not active (for example, on a Leave of Absence, Terminated, etc.):

Go to the Employee List on the first page of Manager Self-Service
Change the date to one day before the non-active status went into effect (for example, if Joan Smith went on a Leave of Absence on 10/15/2007 you would enter 10/14/2007)
Press the "Go" button; the Employee List will refresh, displaying the active employees as of that date
Click on the employee’s name and their information page will display (where you can generate a PAF)

Viewing Employee Pay for an Employee with Multiple Positions in Different Departments

Faculty & staff with multiple positions in different departments receive a single check with their total pay from all departments. Only the DA who administers the employee’s primary position will be able to see the check in the check register. Thus, if you believe that someone might have been overpaid, please check with the PAC Service Center to verify that they do not have a position in another department.