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Transaction Information Guide

These transaction instructions, organized by form, provide detailed descriptions of policies, processes, codes, and form fields for HR and Payroll transactions.

For the latest updates to transaction processes and news for HR managers and departmental administrators, see the Toolkit News page.

A quick reference guide to find forms and information within the Transaction Information Guide.

Even if an employee receives direct deposit, he or she must provide a check address. In the interest of security and accountability, we do not send the paper paycheck/direct deposit advice to the employees Office Address. Instead, we use a Check Address that is assigned to a department rather than to an individual employee.

HRPC Paperwork Due Dates and Pay Groups.
  • Contacting the HRPC Help Desk
  • Payroll Questions
  • Tracking
  • Benefits Questions
With direct deposit, Faculty & Staff can have their net pay deposited in either a checking account, savings account or both.
(PAF & Nomination Forms)
The six primary effective dates, from pay to benefits.
Columbia University is required to comply with federal laws and regulations concerning verification of employment eligibility.
The Nomination Form is necessary for all appointments at Morningside for Officers of Instruction, Officers of Research, Officers of the Libraries, and Student Officers.

Payroll overpayments will be recovered from employees either by payroll deduction or personal check.

Here are pay error conditions and the proper protocol to process them.
Managing your Manager Self-Service account, system availability, and more.

This index contains instructions for 14 important PAF transactions.

The Salary Accounting Form (SAF) can be used for Account Distribution and Additional Compensation for Officers. Nearly all additional compensation for Officers should be processed using WebSAF, except for the few situations listed within.
Before the employee is notified about his or her Salary increase or Bonus, certain forms must be submitted for CUHR approval .
Conditions, policies, and forms for Short-Term and Casual Employees.
This forms will help to prevent overpayments, expedite the replacement of lost or stolen checks, and help correct inaccurate payments.
Learn the codes and conditions under which a Time Entry Form is necessary.

Highlights

Useful Links/Contacts

MyColumbia Portal

Payroll Forms Library

Tools

Annualization & Periodization Calculator (Excel)
Note: This tool should not be used if the calculation is for one partial month.

References

Action/Reason Codes (PDF)

Position Management Chart (PDF)

Departmental Check Contacts (PDF)

Pay Calendar
  • Pay Calendar Overview
  • Morningside 2009-2010 (PDF)
  • Morningside 2008-2009 (PDF)
  • Medical Center 2009-2010 (PDF)
  • Medical Center 2008-2009 (PDF)

Multiple Positions Summary

Manager Self-Service Guide (as of March 2009) (PDF/Word)